Real Estate Controlling - Portugal (m/f/d)

1. Portfolio Financial Oversight & Compliance

• Oversee financial operations for a designated regional or property portfolio in Portugal.
• Review monthly and quarterly property-level financials prepared by outsourced Property and corporate Managers, ensuring completeness, accuracy, and adherence to local GAAP and group policies, including Portuguese GAAP (Sistema de Normalização Contabilística, SNC).
• Ensure property-level accounting complies with internal controls, corporate governance, and regulatory standards for the Portuguese jurisdiction.

2. Relationship Management

• Act as primary liaison between Proxity, Property and corporate Managers for assigned properties in Portugal.
• Monitor performance and service quality of external partners, escalating and resolving issues as needed.
• Ensure timely responses to information requests from Corporate Accounting, auditors, and internal stakeholders.
• Monitor deadlines and deliverables.

3. Escalations & Issue Resolution

• Handle escalated issues, including discrepancies in tenant accounts, financial reporting errors, or regulatory matters related to Portuguese assets.
• Coordinate cross-functional responses with Property Managers, Legal, Corporate Accounting and taxes.
• Overseeing VAT/CIT/WHT compliance matters in Portugal and abroad.
• Review of ongoing tax matters with tax advisors and tax departments in Portugal.

4. Financial Analysis & Reconciliation

• Conduct monthly variance analyses and reconciliations between property-level accounts and corporate reporting.
• Validate tenant data accuracy, lease-related financial postings, and service charge reconciliations.
• Identify and correct anomalies in property-level bookkeeping and reporting for Portuguese properties when applicable.

5. Audit & Documentation

• Support internal and external audits by preparing schedules, reconciliations, and documentation for the Portuguese property portfolio.
• Maintain a clear audit trail for all property-level financial transactions and reconciliations.

6. Transaction Processing & Record-Keeping

• Oversee the processing of specific property-level transactions, such as accruals, revenue recognition, and OPEX/CAPEX postings, where not handled by Property Managers.
• Ensure accurate documentation and archiving of records in accordance with Proxity and regulatory requirements based on Portuguese documentation standards.

7. Project Work

• Participate in transversal projects if requested and perform other tasks and projects as assigned from time to time.

Qualifications & Experience

• Master Degree in Accounting, Finance, or related field; CPA, ACCA, or equivalent qualification is a plus.
• Relevant experience in property accounting, real estate finance, or audit.
• Experience working with or managing outsourced service providers or property managers.
• Good understanding of ERP systems and experienced in implementing financial processes.
• Strong knowledge of IFRS, local GAAPs (preferably across multiple European jurisdictions) and regulatory compliance, including Portuguese GAAP (Sistema de Normalização Contabilística, SNC).
• Exposure to real estate investment structures, SPVs, and portfolio reporting frameworks.

Skills & Competencies

• Highly detail-oriented with strong analytical skills and a process mindset.
• Strong interpersonal and stakeholder management skills – ability to collaborate with internal and external teams.
• Excellent communication and problem-solving abilities, especially under time pressure.
• Familiarity with property management and accounting systems (e.g., MD 365, Yardi, SAP RE, MRI, etc.) is a plus.
• Business-fluent in Portuguese and English; additional European languages advantageous.