Processing of (personal) data by the entity in charge of the online application process

Information on the processing of your applicant data in accordance with Art. 13 GDPR

We hereby inform you about the processing of your personal data and your rights under data protection law.

The Controller responsible for processing your personal data depends on which company you have applied to:

Germany:

Controller:
Proxity GmbH, MesseTurm, Friedrich-Ebert-Anlage 49, D-60308 Frankfurt am Main, Germany

Data Protection Officer:
FPS Rechtsanwaltsgesellschaft mbH & Co. KG, Eschersheimer Landstraße 25-27, 60322 Frankfurt am Main

T: +49 69 95957-0 Email: datenschutzbeauftragter@fps-law.de

Data categories and their sources

The categories of personal data processed include, in particular

Your master data (e.g., last name, first name, name affixes, nationality,)

Your contact details (e.g., home address, (mobile) phone number, email address),

other data relating to the employment relationship (e.g., existing qualifications, , , data on professional career and education, photos, references, grades, other skills and certificates acquired, data on previous employers).

We process personal data that we receive from you during the application process. In addition, we may receive data from third parties (e.g., employment agencies, employment offices) or have lawfully obtained data from publicly accessible sources (e.g., professional networks). The application process cannot be completed without the provision of personal data.

Purpose and legal basis of data processing

We process your personal data in compliance with the applicable legal data protection requirements. The processing is lawful if at least one of the following conditions is met:

Consent (Art. 6 (1) (a), Art. 9 (2) (a) GDPR)

The lawfulness of processing personal data is given when consent is given for processing for specified purposes. Consent that has been given can be revoked at any time with effect for the future.

To fulfill contractual obligations or to implement pre-contractual measures (Art. 6 (1) b) GDPR)

We process data in order to fulfill our contractual obligations or to carry out pre-contractual measures that arise from the application process. The purposes of data processing arise primarily from the employment relationship. Data is processed in particular for the purpose of carrying out application procedures.

Due to legal requirements (Art. 6 (1) (c) GDPR) or in the public interest (Art. 6 (1) (e) GDPR)

We are subject to various legal obligations (legal requirements such as labor law, tax law, and social security law retention regulations, as well as commercial and tax law retention regulations in accordance with the German Commercial Code and the German Fiscal Code). The purposes of processing include, among other things, the fulfillment of tax law and social security law control and reporting obligations.

Within the framework of balancing interests (Art. 6 (1) (f) GDPR)

Where necessary, we process your data beyond the actual fulfillment of the contract to protect our legitimate interests or those of third parties.

If we wish to process your personal data for other purposes not mentioned above, we will inform you of this separately in advance.

Recipients or categories of recipients of personal data

We only transfer your personal data

within our company only to those persons or bodies and only to the extent necessary to fulfill our legal and contractual obligations (e.g., to specialist departments, management),

to external service providers whom we use to fulfill our legal and contractual obligations,

and finally to other external recipients, insofar as this is necessary to fulfill our legal and contractual obligations.

Storage period

We process and store your data for the duration of your application. This also includes the initiation of a contract (pre-contractual legal relationship).
In addition, we are subject to various storage and documentation obligations, which arise from the German Commercial Code (HGB) and the German Fiscal Code (AO), among other things. The periods specified there for storage and documentation are up to ten years beyond the end of the contractual relationship or the pre-contractual legal relationship.
If you are not hired, your application documents will be returned to you in their original form after six months. Electronic data will be deleted accordingly after six months.
If we wish to store your data for longer for future vacancies, the data will be deleted at a later date; details of this will be communicated to you in connection with the respective process.
If the data is no longer required for the fulfillment of contractual or legal obligations and rights, it will be deleted on a regular basis.

Your rights as a data subject

At the above address, you can request information about the data stored about you and, under certain conditions, also request the correction or deletion of your data. If the legal requirements are met, you also have the right to restrict the processing of your data and to have the data you have provided released in a structured, commonly used, machine-readable format.

Right to object

You have the right to object to the processing of your personal data for legitimate interests on grounds relating to your particular situation. In the event of an objection, we will no longer process your personal data unless there are compelling legitimate grounds for the processing that outweigh your interests, rights, and freedoms, or the processing is for the purpose of asserting, exercising, or defending legal claims.

Right to lodge a complaint

You also have the right to lodge a complaint with the above-mentioned data protection officer or a supervisory authority. The supervisory authority responsible for us is:

Der Hessische Datenschutzbeauftragte
Gustav-Stresemann-Ring 1
65189 Wiesbaden

Phone: +49 611 1408 - 0
Fax: +49 611 1408 – 611
Poststelle@datenschutz.hessen.de

Processing of (personal) data by the operator of the recruitment website

General information

This recruitment website is operated by Personio SE & Co. KG, which offers a human resource and candidate management software solution (https://www.personio.com/legal-notice/). Data transmitted as part of your application will be transferred using TLS encryption and stored in a database. The sole controller of this data within the meaning of article 24 of the GDPR is the enterprise carrying out this online application process. Personio’s role is limited to operating the software and this recruitment website and, in this context, being a processor under article 28 of the GDPR. In this case, the processing by Personio is based on an agreement for the processing of orders between the controller and Personio. In addition, Personio SE & Co. KG processes further data, some of which may be personal data, to provide its services, in particular for operating this recruitment website. We will refer to this in more detail below.

The controller

The controller under data protection law is:
Personio SE & Co. KG
Seidlstraße 3
80335 München
Tel.: +49 (89) 1250 1004
Entry in the commercial register
Commercial register entry number: HRA 115934
Registration Court: Amtsgericht München
Data Protection Officer contact: privacy@personio.com

Access logs (“server logs”)

Each access to this recruitment website automatically causes general protocol data, so-called server logs, to be collected. As a rule, this data is a pseudonym and thus does not allow for inferences about the identity of an individual. Without this data, it would, in some cases, be technically impossible to deliver or display the contents of the software. In addition, processing this data is absolutely necessary under security aspects, in particular for access, input, transfer, and storage control. Furthermore, this anonymous information can be used for statistical purposes and for optimizing services and technology. In addition, the log files can be checked and analyzed retrospectively when unlawful use of the software is suspected. The legal basis for this is §25 subsection 2 Sentence 2 TDDDG. Generally, data such as the domain name of the website, the web browser and web-browser version, the operating system, the IP address, as well as the timestamp of the access to the software is collected. The scope of this log process does not exceed the common log scope of any other site on the web. These access logs are stored for a period of up to 7 days. There is no right to object to this.

Error logs

So-called error logs are generated for the purpose of identifying and fixing bugs. This is absolutely necessary to ensure we can react as quickly as possible to possible problems with displaying and implementing content (legitimate interest). As a rule, this data is a pseudonym and thus does not allow for inferences about the identity of an individual. The legal basis for this is §25 subsection 2 Sentence 2 TDDDG. When an error message occurs, general data such as the domain name of the website, the web browser and web-browser version, the operating system, the IP address, as well as the timestamp upon occurrence of the respective error message and/or specification is collected. These error logs are stored for a period of up to 7 days. There is no right to object to this.

Use of cookies

So-called cookies are used on parts of this recruitment website. They are small text files which are stored on the device with which you access this recruitment website. As a general rule, cookies serve the purpose of ensuring secure access to a website (“absolutely necessary”), implementing certain functionalities such as standard-language settings (“functional”), improving the user experience or the performance of the website (“performance”), or placing targeted advertisements (“marketing”). On this recruitment website, we generally use only cookies that are absolutely necessary, functional or performance-related, in particular for implementing certain default settings such as language, for identifying the job advertising channel, or for analyzing the performance of a job advert via which a user accessed this recruitment website. The use of cookies is absolutely necessary for providing our services and thus for the performance of the contract (article 6 (1) b) of the GDPR). Period of storage: up to 1 month or until the end of the browser session Right to object: You can determine via your browser settings whether you allow or object to the use of cookies. Please note that deactivating cookies may result in limited or completely blocked functionalities of this recruitment website.

Rights of data subjects

If Personio SE & Co. KG as the controller processes personal data, you as the data subject have certain rights under Chapter III of the EU General Data Protection Regulation (GDPR), depending on the legal basis and the purpose of the processing, in particular the right of access (article 15 of the GDPR) and the rights to rectification (article 16 of the GDPR), erasure (article 17 of the GDPR), restriction of processing (article 18 of the GDPR), and data portability (article 20 of the GDPR), as well as the right to object (article 21 of the GDPR). If the personal data is processed with your consent, you have the right to withdraw this consent under article 7 III of the GDPR. To assert your rights as a data subject in relation to the data processed for the purpose of operating this recruitment website, please refer to Personio SE & Co. KG’s Data Protection Officer (see item B).

Concluding provisions

Personio reserves the right to adjust this data privacy statement at any point in time to ensure that it is in line with the current legal requirements at all times, or in order to accommodate changes in the services offered, for example when new services are introduced. In this case, the new data privacy statement applies to any later visit of this recruitment website or any later job application.