The Asset Management Assistant will play a critical role for back-office asset management activities, with a particular focus on collaborating with the Head of Netherlands and the wider asset management and corporate functions. The assistant will also support the day-to-day operations of the Amsterdam office, ensuring a productive and welcoming environment for our team and visitors.
This position requires a high level of reliability, attention to detail, and organizational efficiency, and is well-suited for a proactive individual who thrives in a new and dynamic, fast-paced, international environment.
The ideal candidate has 5+ years of experience in a similar administrative or team assistant role, ideally in a real estate services setting.
Asset Management Assistant (m/f/d) Real Estate
Netherlands
Full-time
Permanent employee
Position Summary
Key Responsibilites
Back-office Support
- Provide proactive legal and administrative assistance to the Head of Netherlands and selected members of the leadership team:
- Drafting lease agreements, addenda and other lease-related documents
- Managing asset-related documentation flows and filings
- Tracking contractual and commercial processes
- Manage calendars, schedule meetings, and coordinate internal and external appointments
- Support team travel arrangements, including booking transportation and accommodation, managing travel expenses, and preparing itineraries.
- Support the day-to-day functioning of the Amsterdam office, supporting a team of up to 9 people.
- Liaise with external vendors, facility management, and service providers to ensure a professional office environment. Ensure the office is well-maintained, stocked, and functioning efficiently.
- Support onboarding of new employees by coordinating desk setups, IT access, and welcome materials in close collaboration with central IT & HR.
- Oversee health & safety compliance and emergency procedures for the Amsterdam Office.
- Activities for fleet management for all company cars in the Netherlands.
- Organize team meetings, prepare agendas, take meeting minutes, and follow up on action items.
- Support the planning and logistics of internal events, workshops, and external visits for the Amsterdam Office.
- Prepare, proofread, and format presentations, reports, and correspondence in Dutch and English.
- Handle confidential information with discretion and maintain accurate filing systems (both digital and physical). Maintain office documentation and records.
- Support invoice processing and administrative coordination with finance as needed.
- Monitor office-related expenses and assist with budget planning.
- Foster a positive office culture and support internal communication.
Your profile
Qualifications & Experience
- 5+ years of experience in a commercial real estate / property management / asset management assistant role, within real estate services. Experience with onboarding of assets is a plus.
- Experience working in a dynamic, international office environment with multiple stakeholders and priorities.
- Fluency in English and Dutch is required; other languages (especially German) are a plus.
- Proficiency in MS Office Suite (Outlook, Word, PowerPoint, Excel); familiarity with expense and travel systems like TravelPerk is a plus.
- This is not a stepping-stone role but a responsible support function with a high level of ownership within the Asset Management team.
- Highly organized with strong time-management and multitasking skills.
- Detail-oriented with a proactive, solution-oriented approach to problem solving.
- Strong communication and interpersonal skills, with a service-oriented mindset.
- Ability to handle sensitive and confidential information with professionalism and discretion.
- Flexible and collaborative team player who enjoys supporting others and contributing to a positive office culture.
Über uns
Bei Proxity unterstützen wir Unternehmen dabei, sich schnell und präzise neu auszurichten.
In der heutigen Welt ist die Widerstandsfähigkeit der Lieferkette entscheidend für den Erfolg. Indem wir uns eng an den Bedürfnissen unserer Kunden und den lokalen Gegebenheiten orientieren, stellen wir sicher, dass Unternehmen über die strategische Infrastruktur verfügen, die sie benötigen, um in einem dynamischen Umfeld erfolgreich zu sein.
In der heutigen Welt ist die Widerstandsfähigkeit der Lieferkette entscheidend für den Erfolg. Indem wir uns eng an den Bedürfnissen unserer Kunden und den lokalen Gegebenheiten orientieren, stellen wir sicher, dass Unternehmen über die strategische Infrastruktur verfügen, die sie benötigen, um in einem dynamischen Umfeld erfolgreich zu sein.